PRIVACY POLICY

Young Entrepreneurs Market at Al Mouj Muscat

Effective Date: January 2026 | Last Updated: January 2026

1. Introduction

(“we”, “us”, “our”) is committed to protecting the privacy and security of personal information collected in connection with the Young Entrepreneurs Market at Al Mouj Muscat (the “Event”) and our associated website and digital platforms (collectively, the “Services”).

This Privacy Policy explains how we collect, use, disclose, and protect personal information when you register for, participate in, or interact with our Services. Given that our Event involves children and young people aged 11-18, we take particular care in handling their personal information.

By registering for the Event, using our website, or providing personal information to us, you acknowledge that you have read and understood this Privacy Policy. If you are a parent or guardian registering a child under 18 years of age, you consent to the collection and processing of your child’s personal information as described herein.

2. Information We Collect

We collect the following categories of personal information:

2.1 Information About Young Entrepreneurs (Participants)

• Identity Information: Full name, date of birth, age, nationality, Civil ID number
• Contact Information: Email address, phone number
• Educational Information: School name, grade/year
• Business Information: Business name, product category, business description
• Health Information: Allergies, medical conditions, special needs (for safety purposes)
• Images and Media: Photographs and videos taken during the Event

2.2 Information About Parents/Guardians

• Identity Information: Full name, Civil ID number, relationship to participant
• Contact Information: Email address, phone number, residential address
• Emergency Contact: Alternative contact details for emergencies

2.3 Information Collected Through Our Website

• Technical Data: IP address, browser type, device information, operating system
• Usage Data: Pages visited, time spent on pages, navigation paths
• Cookies and Similar Technologies: Information collected through cookies, pixels, and analytics tools (see Section 10)
• Communication Data: Messages sent through contact forms, email correspondence

3. How We Collect Information

• Registration Forms: When you complete and submit the Event registration package
• Website Forms: When you fill out online registration, contact, or inquiry forms
• Direct Communication: When you contact us by email, phone, WhatsApp, or in person
• At the Event: Through check-in processes, photography, and video recording
• Automated Collection: Through cookies and analytics when you visit our website
• Third Parties: From our partners such as Al Mouj Muscat for venue-related matters

4. How We Use Your Information

4.1 Event Administration

• Processing and managing registrations
• Assigning booth locations and managing logistics
• Communicating Event-related information, updates, and changes
• Tracking attendance and participation
• Issuing certificates and awards

4.2 Safety and Security

• Ensuring participant safety during the Event
• Managing medical emergencies using health information provided
• Verifying identities of participants, parents, and guardians
• Contacting emergency contacts when necessary

4.3 Communication

• Sending important Event notifications and updates
• Responding to inquiries and requests
• Providing customer support
• Sending marketing communications about future events (with consent)

4.4 Marketing and Promotion

• Promoting the Event on social media, website, and press materials
• Creating promotional content using photographs and videos (with consent)
• Documenting the Event for archival and future promotional purposes

4.5 Legal and Compliance

• Complying with legal obligations under the laws of the Sultanate of Oman
• Protecting our legal rights and interests
• Responding to legal requests from authorities

5. Legal Basis for Processing

• Consent: Where you (or your parent/guardian) have given explicit consent, particularly for collecting children’s data, health information, and media usage
• Contractual Necessity: To fulfil our obligations under the Event registration agreement
• Legitimate Interests: For Event administration, safety, security, and improving our Services
• Legal Obligation: To comply with applicable laws and regulations in the Sultanate of Oman

Special Note Regarding Children’s Data

All participants in the Young Entrepreneurs Market are under 18 years of age. We require parental or guardian consent before collecting, using, or disclosing any personal information from participants. The parent/guardian consent form included in our registration package serves as the legal basis for processing children’s personal data.

6. Sharing Your Information

We may share personal information with the following parties:

6.1 Event Partners

• Al Mouj Muscat: Our venue partner, for access control, security, and venue management
• Supporting Organisations: Government entities or sponsors who may support the Event (with prior notice)

6.2 Service Providers

• Website hosting and IT service providers
• Email and communication service providers
• Photography and videography contractors
• Analytics and marketing platforms

6.3 Legal and Regulatory Bodies

• When required by law, court order, or government request
• To protect our rights, property, or safety
• In connection with legal proceedings

6.4 Public Disclosure (Media)

Photographs and videos may be shared publicly on our website, social media channels, and with media organisations for promotional purposes. This is done only where consent has been provided through the Photo & Media Release form. Participants who have not consented will not have their images publicly shared.

We do not sell personal information to third parties. All third parties with whom we share data are required to protect it in accordance with this Privacy Policy and applicable laws.

7. Data Retention

We retain personal information only for as long as necessary to fulfil the purposes for which it was collected:

After the retention period expires, personal information will be securely deleted or anonymised.

8. Data Security

We implement appropriate technical and organisational measures to protect personal information against unauthorised access, alteration, disclosure, or destruction:

• Encryption: Secure transmission of data using SSL/TLS encryption on our website
• Access Controls: Limited access to personal data on a need-to-know basis
• Secure Storage: Physical documents stored in locked facilities; digital data on secure servers
• Staff Training: Personnel handling data are trained on privacy and security practices
• Incident Response: Procedures in place to respond to data breaches
• Third-Party Security: Service providers are contractually required to maintain appropriate security

While we take reasonable steps to protect personal information, no method of transmission over the internet or electronic storage is 100% secure. We cannot guarantee absolute security.

9. Cookies and Tracking Technologies

Our website uses cookies and similar technologies to enhance your experience and analyse website usage.

9.1 Types of Cookies We Use

9.2 Managing Cookies

You can control and manage cookies through your browser settings. Most browsers allow you to refuse or delete cookies. However, blocking certain cookies may affect website functionality. Our website displays a cookie consent banner on first visit, allowing you to accept or customise your cookie preferences.

10. Your Rights

You have the following rights regarding your personal information:

• Right of Access: Request a copy of the personal information we hold about you
• Right to Rectification: Request correction of inaccurate or incomplete information
• Right to Erasure: Request deletion of your personal information in certain circumstances
• Right to Restriction: Request that we limit how we use your information
• Right to Object: Object to processing based on legitimate interests or for marketing purposes
• Right to Withdraw Consent: Withdraw consent at any time where processing is based on consent
• Right to Data Portability: Request transfer of your data in a machine-readable format

Rights of Parents and Guardians

Parents and guardians may exercise the above rights on behalf of their children who are participants in the Event. This includes the right to access, correct, or request deletion of their child’s personal information. To exercise these rights, please contact us using the details in Section 2.

To exercise any of these rights, please email us. We will respond to your request within 30 days. We may need to verify your identity before processing your request.

11. Photography and Media

The Young Entrepreneurs Market is a public event where photography and videography will take place for documentation, promotional, and media purposes.

11.1 Consent for Media Use

During registration, parents/guardians are asked to complete a Photo & Media Release form. This form provides options for:

• Full Permission: Images may be used for all promotional purposes
• Limited Permission: Images may be used with specified restrictions
• No Permission: Images will not be used for promotional purposes

11.2 Identification of Non-Consent Participants

Participants whose parents/guardians have not consented to media use will be identified with a distinctive marker (e.g., coloured badge or wristband). Our photographers and videographers are instructed to avoid capturing identifiable images of these participants.

11.3 Requesting Image Removal

If you find an image of your child published that you did not consent to, or if you wish to withdraw consent previously given, please contact us immediately. We will remove the image from our platforms within a reasonable timeframe, though we cannot control third-party publications or personal social media shares.

12. International Data Transfers

Your personal information is primarily stored and processed in the Sultanate of Oman. However, some of our service providers (such as website hosting, email services, and analytics providers) may be located outside Oman.

Where we transfer personal information outside Oman, we ensure appropriate safeguards are in place to protect your information, including contractual obligations on service providers to maintain data security and privacy standards.

13. Third-Party Links

Our website may contain links to third-party websites, including social media platforms, partner websites, and sponsor pages. We are not responsible for the privacy practices of these external sites. We encourage you to read the privacy policies of any third-party sites you visit.

14. Social Media

We maintain official social media accounts on platforms including Instagram, TikTok, and others. When you interact with our social media pages (by following, liking, commenting, or messaging), those platforms may collect information about you according to their own privacy policies.

Please be aware that any information you post publicly on social media (such as comments or photos) may be visible to others. We encourage parents/guardians to discuss social media safety with their children.

15. Changes to This Privacy Policy

We may update this Privacy Policy from time to time to reflect changes in our practices, technologies, legal requirements, or for other operational reasons.

When we make changes:

• The “Last Updated” date at the top of this policy will be revised
• Material changes will be communicated via email to registered participants and parents/guardians
• Updated policy will be posted on our website
• Continued participation in the Event after changes constitutes acceptance

16. Contact Us

If you have any questions, concerns, or requests regarding this Privacy Policy or our data practices, please contact us. We aim to respond to all inquiries within 30 days.

17. Governing Law

This Privacy Policy is governed by and construed in accordance with the laws of the Sultanate of Oman. Any disputes arising from or relating to this Privacy Policy shall be subject to the exclusive jurisdiction of the courts of the Sultanate of Oman.

Young Entrepreneurs Market
“Helping Oman’s young people learn to make waves”